Executive Assistant

Odixcity Consulting is an International Hr consulting and procurement firm. With expertise in Recruitment & Selection, Performance management, Training & Development, Compensation and benefits as well as Outsourcing of goods and services for organizations.

Job Description

• As an Executive Assistant of the company, you will be the right hand to our executives, providing comprehensive administrative support and contributing to the efficiency and effectiveness of our leadership team.
• The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of responsibilities with discretion and professionalism.

Responsibilities

• Effectively manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to optimize the executives’ time.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Manage and prioritise emails, phone calls, and other forms of communication on behalf of the executives.
• Arrange and coordinate complex domestic and international travel itineraries, ensuring cost-effectiveness and meeting the executives’ preferences.
• Prepare meeting agendas, materials, and presentations as needed.
• Attend meetings, take accurate minutes, and distribute them in a timely manner.
• Organise and maintain executive documents, files, and records, ensuring confidentiality and accessibility.
• Assist in prioritising tasks and deadlines, ensuring that the executives are well-prepared for their daily activities.
• Assist in planning and coordinating company events, conferences, and executive-level function.
• Act as a problem-solver, addressing issues and challenges before they escalate.

Qualifications

• Bachelor’s degree in a related field.
• Must have 4years of experience as an executive assistant
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and other relevant software.

Reporting Structure

• The Executive Assistant will report directly to the CEO,
• provide support to other team members, fostering collaboration
• and ensures the seamless execution of administrative tasks.

How to Apply

Interested and qualified candidates should send their CV to: odixcityconsulting@gmail.com using the Job Title as the subject of the mail.