Administrative Officer

FMC Services is a full fledged business consulting company that covers talent acquisition and management, data analysis, organizational design and development, humanitarian activities and SDGs.

Job Summary

• You will be responsible for ensuring smooth day-to-day office administration, facilities coordination, vendor management, documentation, internal support, and general operational efficiency.
• You will help maintain a professional, well-organised, and client-ready office environment that enables lawyers and business teams to work effectively.

Responsibilities

Your job responsibilities include the following:

Office Administration & Daily Operations:

• Manage daily administrative activities across the office.
• Ensure the office environment is organized, functional, clean, and professional.
• Coordinate office opening, closing, meeting room readiness, visitor reception, and general workplace support.
• Track administrative requests and ensure timely resolution.

Facilities, Supplies & Vendor  Management:

• Monitor office supplies, stationery, equipment, utilities, and consumables.
• Coordinate vendors, service providers, repairs, maintenance, cleaning, security, internet, and office equipment support.
• Obtain quotations, compare vendor options, and support cost-effective purchasing decisions.
• Maintain vendor records, service schedules, invoices, and delivery confirmations.
• Escalate facility or service issues promptly to avoid disruption to work.

Records, Documentation & Filing Support:

• Maintain organized administrative files, office records, contracts, correspondence, and internal documents.
• Support document scanning, filing, indexing, archiving, and retrieval.
• Ensure confidentiality of firm, client, employee, and operational records.
• Assist with preparing letters, memos, reports, meeting notes, and administrative trackers.

Logistics & Internal Coordination:

• Coordinate travel bookings, transport arrangements, accommodation, courier services, and official errands.
• Track movement of documents, parcels, and office items.
• Support staff onboarding logistics, including workstation readiness, ID cards, access, equipment, and basic office orientation.
• Coordinate internal announcements and administrative updates where required.

Process Discipline, Compliance & Reporting:

• Maintain accurate administrative trackers and periodic admin reports.
• Support the implementation of office policies, health and safety standards, and internal controls.
• Ensure administrative expenses are properly documented and submitted to Finance.
• Monitor office assets and reduce avoidable loss, waste, or misuse.

Requirements

• Bachelor’s degree or HND in Business Administration, Office Management, Public Administration, Secretarial Administration, or a related field.
• Minimum of 2–4 years’ experience in office administration, operations support, facilities coordination, or executive/admin support.
• Experience in a law firm, consulting firm, professional services firm, or corporate office is an advantage.
• Good knowledge of Microsoft Office, email tools, filing systems, office equipment, and basic reporting.
• Strong communication, coordination, documentation, and follow-up skills.
• Ability to manage vendors, office supplies, records, logistics, and administrative expenses.
• High level of discretion, reliability, punctuality, and attention to detail.

We Would Love to Meet You If:

• You are organized, practical, and detail-oriented.
• You can manage multiple administrative tasks without constant supervision.
• You understand confidentiality and professionalism in a law firm environment.
• You are calm under pressure and responsive to urgent internal requests.
• You can work well with lawyers, management, vendors, visitors, and support staff.
• You take ownership of office issues and follow through until they are resolved.

Physical Requirements:

We currently run a fully-onsite work structure; where you have to collaborate with colleagues. You may have:

• Prolonged periods sitting at a desk and working on a computer.
• Occasional travel for training, team retreats, or compliance-related meetings.

How to Apply

Interested and qualified candidates should send their applications to conciseglobalhr@gmail.com using the Job Title as the subject of the mail.