Executive Assistant

At BridgeHedge, we build businesses, transform industries, and shape futures. We are a dynamic management services and consulting firm committed to helping organizations unlock their potential and achieve sustainable growth. Through a blend of management consulting, financial advisory, and portfolio growth strategies, we partner with visionary leaders and enterprises to bridge the gap between ideas and impact. Our mission is to empower businesses to scale efficiently, innovate confidently, and thrive in an ever-evolving market landscape. Whether it’s optimizing operations, driving investment growth, or crafting expansion strategies, BridgeHedge stands at the intersection of insight and execution, turning possibilities into measurable success.

 

Role Overview

• We are seeking a highly organized, proactive, and discreet Executive Assistant to provide strategic and operational support to executive leadership.
• This is a hybrid role requiring a professional who can operate confidently across administrative excellence, executive coordination, confidential communications, and project follow-through in a fast-paced, multi-portfolio business environment.
• The ideal candidate is detail-driven, calm under pressure, tech-savvy, and solutions-oriented, with the ability to anticipate needs, manage priorities, and act as a trusted extension of the executive office.

 

Key Responsibilities

Executive & Administrative Support:

• Manage executive calendars, schedules, and appointments with precision
• Coordinate meetings, board sessions, and executive engagements (virtual & physical)
• Prepare agendas, briefs, presentations, reports, and meeting minutes
• Handle confidential correspondence, emails, and executive communications
• Act as a gatekeeper—screening, prioritizing, and escalating matters appropriately

Communication & Coordination:

• Serve as the primary liaison between executives, internal teams, clients, partners, and stakeholders
• Draft and review professional emails, memos, and official correspondence
• Ensure timely follow-ups on executive directives and decisions
• Maintain professional communication standards across all channels

Project & Task Management:

• Track executive-assigned tasks, deadlines, and deliverables across teams
• Monitor progress on strategic initiatives and provide status updates
• Assist with project coordination across BridgeHedge subsidiaries and portfolio businesses
• Support planning and execution of internal meetings, events, and offsites

Documentation & Records Management:

• Organize and maintain digital and physical files, contracts, and sensitive documents
• Ensure version control, accuracy, and easy retrieval of executive records
• Support compliance documentation and internal governance processes

Travel & Logistics (As Required):

• Coordinate travel itineraries, accommodation, and logistics
• Prepare travel briefs and supporting documents
• Handle expense tracking and reimbursement documentation

Hybrid & Remote Operations Support:

• Manage workflows effectively in a hybrid environment
• Utilize digital tools for scheduling, documentation, and collaboration
• Ensure seamless coordination between remote and on-site operations

Project Management:

• Assist in managing and executing special projects and initiatives.
• Conduct research and provide insights to aid decision-making.
• Coordinate with various teams to ensure smooth project execution and timely completion.

 

Required Skills & Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Management, or related field (preferred) with 3–5 years’ experience as an Executive Assistant or similar senior support role
• Experience supporting C-suite or senior executives in consulting, finance, or multi-business environments is an advantage

Core Competencies:

• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Ability to multitask, prioritize, and meet tight deadlines
• Proactive problem-solver with strong attention to detail

Technical Skills:

• Proficiency in Google Workspace and Microsoft Office Suite
• Comfortable using project management and collaboration tools (e.g., Notion, Trello, Asana, Slack, Zoom)
• Ability to adapt quickly to new systems and workflows

Personal Attributes:

• Highly reliable and accountable
• Calm, composed, and solutions-focused under pressure
• Strong sense of ownership and initiative
• Trustworthy, ethical, and confidential
• Flexible and adaptable to changing priorities

 

Why Join BridgeHedge Limited?

• Work closely with executive leadership across diverse industries
• Gain exposure to high-level strategy, investments, and decision-making
• Hybrid work structure with performance-driven culture
• Opportunity for professional growth within a multi-portfolio organization.

 

How to Apply

Interested and qualified candidates should send their updated CV and a brief cover letter highlighting relevant experience to: info@bridgehedge.org using the Job Title as the subject of the mail.